Who We Are:
As part of Hanley Energy, Flexitech plays a critical role in delivering world‑class manufacturing capabilities to support data centre and critical infrastructure projects worldwide.
We are a precision engineering and manufacturing company specialising in complete enclosure solutions for critical power and energy‑intensive industries
Driven by a skilled and experienced team, Flexitech continues to invest in people, technology, and continuous improvement, offering a dynamic and collaborative working environment for those looking to contribute to innovative engineering solutions on a global stage.
Role Purpose:
The Accounts administrator/accounts assistant will support the day‑to‑day transactional accounting activities across Accounts Payable, Accounts Receivable, banking, and finance administration. The role will ensure timely and accurate processing of invoices, payments, reconciliations, and supporting documentation, while providing assistance during month‑end close and supporting continuous process improvements within the finance function.
Key Responsibilities:
Accounts Payable
- Process high volumes of accounts payable invoices in a multi‑currency environment
- Ensure correct VAT treatment is applied to supplier invoices across multiple jurisdictions
- Liaise with vendors to resolve invoice discrepancies and queries as they arise
- Work closely with the purchasing/procurement function to resolve supplier‑related issues
- Prepare and process creditor payment runs in line with company controls and approval processes
- Reconcile vendor accounts and investigate reconciling items
- Perform bank reconciliations and support cash and banking activities
- Support intercompany reconciliations as required
- Assist with accounts payable activities during the month‑end close process
- Participate in accounts payable process improvement initiatives
Accounts Receivable
- Generate and issue customer invoices accurately and in a timely manner
- Monitor customer accounts for delayed payments and issue payment reminders or follow‑ups as required
- Manage accounts receivable ageing reports to ensure outstanding balances are followed up appropriately
- Allocate incoming payments to the correct customer accounts and invoices
- Investigate and resolve payment discrepancies with customers
- Liaise with sales and operations teams to address billing queries or disputes
- Prepare monthly accounts receivable reports and supporting analysis
- Support the month‑end accounts receivable close process
- Assist with the implementation of accounts receivable process improvements
Administration & HR Support
- Support new starter onboarding, including contract setup and the creation and maintenance of employee records within edays, the company’s cloud‑based HR system
- Carry out other ad‑hoc administrative and finance‑related duties as requested by senior management
Skills & Experience
- 1–4 years’ experience in an accounts payable, accounts receivable, or accounts support role
- Experience working with accounting systems and structured finance processes
- Strong attention to detail and ability to work accurately to deadlines
- Good communication skills and confidence dealing with internal and external stakeholders
- Strong organisational skills with the ability to manage multiple tasks effectively
Desirable
- Experience working in a PO‑based environment
- Exposure to intercompany accounting
- Experience with Microsoft Dynamics
- Accounting Technician / ATI qualification or working towards an accounting qualification
Work Location: Dundalk
