The Senior Operations Administrator plays a key role in supporting day‑to‑day operational activities across the business. This role provides high‑level administrative and coordination support to Operations, ensuring accuracy, efficiency, and strong communication across internal teams and external stakeholders.
This is a hands‑on, detail‑oriented role suited to an experienced administrator who is comfortable working in a fast‑paced, project‑driven environment and who can operate with a high degree of autonomy.
Role Requirements and Responsibilities:
- Provide senior‑level administrative support to the Operations team, including production, logistics, engineering, and project functions.
- Coordinate operational workflows, ensuring documentation, approvals, and data are accurate and up to date.
- Support operational planning activities, tracking actions, deadlines, and dependencies across teams.
- Maintain and manage operational documentation, reports, trackers, and records in line with company procedures.
- Prepare and distribute reports, KPIs, and summaries to Operations leadership as required.
- Ensure data integrity across internal systems (e.g. ERP, trackers, shared drives).
- Act as a central point of contact between Operations and other departments (HR, Finance, Procurement, Quality, Engineering).
- Coordinate meetings, prepare agendas, capture actions, and follow up to ensure completion.
- Liaise with suppliers, contractors, and external partners where required.
- Identify opportunities to improve administrative and operational processes.
- Support compliance with internal policies, quality standards, and regulatory requirements.
- Assist with audits, inspections, and internal reviews by preparing documentation and evidence packs.
- Take ownership of complex or sensitive administrative tasks requiring discretion and judgement.
Minimum Requirements and Skills:
- Minimum 3+ years’ experience in an Operations, Senior Administration, or Operations Support role.
- Strong experience supporting operational or project‑based teams in a technical or manufacturing environment.
- Excellent organisational skills with the ability to manage multiple priorities simultaneously.
- High level of accuracy and attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook, Teams); experience with ERP systems is an advantage.
Why Hanley Energy:
- Launchpad for Your Career: Joining Hanley Energy means stepping into a world of endless opportunities. Gain hands-on experience that will set the stage for a prosperous career.
- Nurturing Environment: You won’t just be a part of a team; you’ll be part of a supportive family where your growth is celebrated and nurtured.
- Shape Our Future: At Hanley Energy, your voice matters. Contribute your ideas and be a driving force behind our continued growth and success.
- Competitive Package: Enjoy a well-deserved competitive salary and benefits package that acknowledges your dedication and hard work.
Company Benefits:
- Salary with excellent career development opportunities
- Company Healthcare Plan
- Company Pension Scheme
- Death in Service Life Insurance
- Employee Assistance Programme & Wellbeing Programme
- Academic assistance & Structured In-house training
- Hanley Energy Affinity Scheme
- Free parking at all locations
- Hybrid Work Model where applicable
Work Location: Stamullen
