As the Project Management Administrator, you will support the project management function by providing administrative and operational assistance across various project lifecycles. You will act as a central point of coordination between project managers, team members, and stakeholders, ensuring efficient and smooth operations. With a proactive and detail-oriented approach, you will play a critical role in enabling the successful delivery of projects across the EMEA and APAC regions.
Responsibilities
- Maintain and update project documentation, including schedules, budgets, risk registers, progress reports, quality plans, and issue logs.
- Coordinate and schedule meetings, including kick-off and progress meetings, and prepare agendas and minutes.
- Support project managers in the creation and monitoring of project plans, scopes of work, and resource allocation.
- Act as the primary liaison between internal teams, suppliers, subcontractors, and clients for project-related communication.
- Assist in the preparation and management of procurement and invoicing processes related to projects.
- Monitor project progress and prepare regular status updates for stakeholders.
- Maintain project management tools and systems, ensuring data accuracy and availability.
- Identify and escalate potential issues or conflicts to project managers and assist in resolving them in a timely manner.
- Facilitate the preparation of project close-out reports, ensuring all deliverables are documented and archived.
- Contribute to process improvement initiatives within the PMO by providing feedback and implementing best practices.
- Provide administrative support to the PMO and other departments as needed.
Requirements
- Relevant previous experience in project administration, coordination, or a similar support role is highly desirable.
- Familiarity with project management tools and methodologies (e.g., MS Project, Asana, Jira, or similar).
- Excellent organizational and multitasking skills, with a keen eye for detail.
- Strong communication skills, both written and verbal, with the ability to build effective working relationships.
- Proficiency in IT tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- A proactive and flexible approach, capable of working independently and within a team.
- Degree or certification in project management, business administration, or a related field is an advantage.
- Ability to handle sensitive information with confidentiality and professionalism.
- Willingness to occasionally travel for project-related tasks or training.
Additional Skills (Preferred)
- Understanding of electrical power systems, control systems, or data center operations.
- Knowledge of procurement and financial tracking processes.
- Experience in multinational or cross-regional project environments.
This role is ideal for a highly organized individual with a passion for supporting complex projects and a drive to contribute to the success of a dynamic and innovative company. If you are detail-oriented, adaptable, and thrive in a fast-paced environment, we invite you to apply.
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